Payroll

Minimum access level: Tax and Limited Accounting. Only available for UK companies (i.e. those which support payroll in FreeAgent).

Provides read-only access to RTI payroll data generated within FreeAgent, including details on payments due.

Attributes

Attribute	Description	Kind
Period
url	The unique identifier for the period	URI
period	The pay period of the year (0-11)	Integer
frequency	The pay frequency (Monthly/Weekly)	String
dated_on	The date of pay for this period, in `YYYY-MM-DD` format	Date
status	The filing status of this payroll period. One of: unfiled pending rejected partially_filed filed	String
employment_allowance_claimed	Was Employment Allowance claimed in this pay period	Boolean
employment_allowance_amount	The amount of Employment Allowance claimed in this pay period	Decimal
construction_industry_scheme_deduction	The amount of liability already witheld under the CIS scheme this period	Decimal
Payment
due_on	The date on which a particular payment is due	Date
amount_due	The amount due on that date	Decimal
status	One of `unpaid` or `marked_as_paid`. `paid` is reserved for future use. Key is omitted if there are no payments to be made.	Decimal
Payslip
user	The unique identifier for the user being paid	URL
tax_code	The HMRC tax code for the payslip	String
dated_on	The date of the payslip in `YYYY-MM-DD` format	Date
basic_pay	Basic pay this period	Decimal
tax_deducted	Tax deducted this period	Decimal
employee_ni	Employee NI payable this period	Decimal
employer_ni	Employer NI payable this period	Decimal
other_deductions	Other deductions this period	Decimal
student_loan_deduction	Student loan deductions this period	Decimal
postgrad_loan_deduction	Postgraduate loan deductions this period	Decimal
overtime	Overtime paid this period	Decimal
commission	Commission paid this period	Decimal
bonus	Bonus paid this period	Decimal
allowance	Allowance paid this period	Decimal
statutory_sick_pay	SSP this period	Decimal
statutory_maternity_pay	SMP this period	Decimal
statutory_paternity_pay	SPP this period	Decimal
statutory_adoption_pay	SAP this period	Decimal
statutory_parental_bereavement_pay	SPBP this period	Decimal
absence_payments	Absence payments this period	Decimal
other_payments	Other payments this period	Decimal
employee_pension	Employee pension deductions this period	Decimal
employer_pension	Employer pension deductions this period	Decimal
attachments	Attachment deductions this period	Decimal
payroll_giving	Payroll giving deductions this period	Decimal
ni_calc_type	Calculation method for NI (Director/Employee)	String
frequency	Pay frequency (Monthly/Weekly)	String
additional_statutory_paternity_pay	ASPP this period	Decimal
deductions_subject_to_nic_but_not_paye	Payroll deductions that are subject to NI but not income tax this period	Decimal
other_deductions_from_net_pay	Other deductions this period	Decimal
employee_pension_not_under_net_pay	Employee pension deductions not under net pay agreement this period	Decimal
other_salary_sacrifice_deductions	Other salary sacrifice deductions, excluding pension contributions	Decimal
employee_pension_salary_sacrifice	Employee pension contributions under the salary sacrifice scheme	Decimal
ni_letter	HMRC NI classification for this employee	String
deduct_student_loan	Are student loan payments being deducted?	Boolean
student_loan_deductions_plan	The student loan plan type (Plan 1/Plan 2)	String
deduct_postgrad_loan	Are postgraduate loan payments being deducted?	Boolean
week_1_month_1_basis	Deductions calculated on a W1M1 basis	Boolean
deduction_free_pay	Pay this period not subject to NI or income tax	Decimal
hours_worked	The number of hours worked this period	Decimal

List all periods for a given tax year

Returns the list of all payroll periods for the given year end. For example, for the payroll year April 2020 - March 2021, the :year parameter should be 2021.

GET https://api.freeagent.com/v2/payroll/:year

Response

Status: 200 OK

{
    "periods": [
        {
            "url": "https://api.freeagent.com/v2/payroll/2021/0",
            "period": 0,
            "frequency": "Monthly",
            "dated_on": "2020-04-25",
            "status": "filed",
            "employment_allowance_claimed": true,
            "employment_allowance_amount": "0.0",
            "construction_industry_scheme_deduction": "0.0",
            "created_at": "2020-04-17T11:31:58.000Z",
            "updated_at": "2020-04-17T12:42:54.000Z"
        }
    ],
    "payments": [
        {
            "due_on": "2020-05-22",
            "amount_due": "738.19",
            "status": "unpaid"
        }
    ]
}

Show as XML

<?xml version="1.0" encoding="UTF-8"?>
<freeagent>
    <periods type="array">
        <period>
            <url>https://api.freeagent.com/v2/payroll/2021/0</url>
            <period type="integer">0</period>
            <frequency>Monthly</frequency>
            <dated-on type="date">2017-02-25</dated-on>
            <status>filed</status>
            <employment-allowance-claimed type="boolean">true</employment-allowance-claimed>
            <employment-allowance-amount type="decimal">0.0</employment-allowance-amount>
            <constriction-industry-scheme-deduction type="decimal">0.0</constriction-industry-scheme-deduction>
            <created-at type="dateTime">2017-02-17T11:31:58Z</created-at>
            <updated-at type="dateTime">2017-02-17T12:42:54Z</updated-at>
        </period>
    </periods>
    <payments type="array">
        <payment>
            <due-on type="date">2017-03-22</due-on>
            <amount-due type="decimal">1454.95</amount-due>
            <status>unpaid</status>
        </payment>
    </payments>
</freeagent>

Show as JSON

List all payslips for a given period

Returns the list of all payslips for the given year and period.

GET https://api.freeagent.com/v2/payroll/:year/:period

Response

Status: 200 OK

{
    "period": {
        "url": "https://api.freeagent.com/v2/payroll/2021/0",
        "period": 0,
        "frequency": "Monthly",
        "dated_on": "2020-04-25",
        "status": "filed",
        "employment_allowance_claimed": true,
        "employment_allowance_amount": "0.0",
        "construction_industry_scheme_deduction": "0.0",
        "created_at": "2020-04-17T11:31:58.000Z",
        "updated_at": "2020-04-17T12:42:54.000Z",
        "payslips": [
            {
                "user": "https://api.freeagent.com/v2/users/86",
                "tax_code": "1100L",
                "dated_on": "2020-04-25",
                "basic_pay": "2500.0",
                "tax_deducted": "0.0",
                "employee_ni": "0.0",
                "employer_ni": "0.0",
                "other_deductions": "0.0",
                "student_loan_deduction": "0.0",
                "postgrad_loan_deduction": "0.0",
                "overtime": "0.0",
                "commission": "0.0",
                "bonus": "0.0",
                "allowance": "0.0",
                "statutory_sick_pay": "0.0",
                "statutory_maternity_pay": "0.0",
                "statutory_paternity_pay": "0.0",
                "statutory_adoption_pay": "0.0",
                "statutory_parental_bereavement_pay": "0.0",
                "absence_payments": "0.0",
                "other_payments": "0.0",
                "employee_pension": "0.0",
                "employer_pension": "0.0",
                "attachments": "0.0",
                "payroll_giving": "0.0",
                "ni_calc_type": "Director",
                "frequency": "Monthly",
                "additional_statutory_paternity_pay": "0.0",
                "deductions_subject_to_nic_but_not_paye": "0.0",
                "other_deductions_from_net_pay": "0.0",
                "employee_pension_not_under_net_pay": "0.0",
                "other_salary_sacrifice_deductions": "0.0",
                "employee_pension_salary_sacrifice": "0.0",
                "ni_letter": "A",
                "deduct_student_loan": false,
                "deduct_postgrad_loan": false,
                "week_1_month_1_basis": false,
                "deduction_free_pay": "0.0",
                "created_at": "2020-04-17T11:31:59.000Z",
                "updated_at": "2020-04-17T11:31:59.000Z"
            },
            {
                "user": "https://api.freeagent.com/v2/users/71",
                "tax_code": "BR",
                "dated_on": "2020-04-25",
                "basic_pay": "1100.0",
                "tax_deducted": "220.0",
                "employee_ni": "0.0",
                "employer_ni": "0.0",
                "other_deductions": "0.0",
                "student_loan_deduction": "0.0",
                "postgrad_loan_deduction": "0.0",
                "overtime": "0.0",
                "commission": "0.0",
                "bonus": "0.0",
                "allowance": "0.0",
                "statutory_sick_pay": "0.0",
                "statutory_maternity_pay": "0.0",
                "statutory_paternity_pay": "0.0",
                "statutory_adoption_pay": "0.0",
                "statutory_parental_bereavement_pay": "0.0",
                "absence_payments": "0.0",
                "other_payments": "0.0",
                "employee_pension": "0.0",
                "employer_pension": "0.0",
                "attachments": "0.0",
                "payroll_giving": "0.0",
                "ni_calc_type": "Director",
                "frequency": "Monthly",
                "additional_statutory_paternity_pay": "0.0",
                "deductions_subject_to_nic_but_not_paye": "0.0",
                "other_deductions_from_net_pay": "0.0",
                "employee_pension_not_under_net_pay": "0.0",
                "other_salary_sacrifice_deductions": "0.0",
                "employee_pension_salary_sacrifice": "0.0",
                "ni_letter": "A",
                "deduct_student_loan": true,
                "deduct_postgrad_loan": false,
                "week_1_month_1_basis": false,
                "deduction_free_pay": "0.0",
                "student_loan_deductions_plan": "Plan 1",
                "hours_worked": "120.0",
                "created_at": "2020-04-17T11:31:59.000Z",
                "updated_at": "2020-04-17T11:31:59.000Z"
            }
        ]
    }
}

Show as XML

<?xml version="1.0" encoding="UTF-8"?>
<freeagent>
    <period>
        <url>https://api.freeagent.com/v2/payroll/2021/0</url>
        <period type="integer">0</period>
        <frequency>Monthly</frequency>
        <dated-on type="date">2020-04-25</dated-on>
        <status>filed</status>
        <employment-allowance-claimed type="boolean">true</employment-allowance-claimed>
        <employment-allowance-amount type="decimal">0.0</employment-allowance-amount>
        <constriction-industry-scheme-deduction type="decimal">0.0</constriction-industry-scheme-deduction>
        <created-at type="dateTime">2020-04-17T11:31:58Z</created-at>
        <updated-at type="dateTime">2020-04-17T12:42:54Z</updated-at>
        <payslips type="array">
            <payslip>
                <user>https://api.freeagent.com/v2/users/86</user>
                <tax-code>1250L</tax-code>
                <dated-on type="date">2020-04-25</dated-on>
                <basic-pay type="decimal">2500.0</basic-pay>
                <tax-deducted type="decimal">0.0</tax-deducted>
                <employee-ni type="decimal">0.0</employee-ni>
                <employer-ni type="decimal">0.0</employer-ni>
                <other-deductions type="decimal">0.0</other-deductions>
                <student-loan-deduction type="decimal">0.0</student-loan-deduction>
                <postgrad-loan-deduction type="decimal">0.0</postgrad-loan-deduction>
                <overtime type="decimal">0.0</overtime>
                <commission type="decimal">0.0</commission>
                <bonus type="decimal">0.0</bonus>
                <allowance type="decimal">0.0</allowance>
                <statutory-sick-pay type="decimal">0.0</statutory-sick-pay>
                <statutory-maternity-pay type="decimal">0.0</statutory-maternity-pay>
                <statutory-paternity-pay type="decimal">0.0</statutory-paternity-pay>
                <statutory-adoption-pay type="decimal">0.0</statutory-adoption-pay>
                <statutory-parental-bereavement-pay type="decimal">0.0</statutory-parental-bereavement-pay>
                <absence-payments type="decimal">0.0</absence-payments>
                <other-payments type="decimal">0.0</other-payments>
                <employee-pension type="decimal">0.0</employee-pension>
                <employer-pension type="decimal">0.0</employer-pension>
                <attachments type="decimal">0.0</attachments>
                <payroll-giving type="decimal">0.0</payroll-giving>
                <ni-calc-type>Director</ni-calc-type>
                <frequency>Monthly</frequency>
                <additional-statutory-paternity-pay type="decimal">0.0</additional-statutory-paternity-pay>
                <deductions-subject-to-nic-but-not-paye type="decimal">0.0</deductions-subject-to-nic-but-not-paye>
                <other-deductions-from-net-pay type="decimal">0.0</other-deductions-from-net-pay>
                <employee-pension-not-under-net-pay type="decimal">0.0</employee-pension-not-under-net-pay>
                <other-salary-sacrifice-deductions type="decimal">0.0</other-salary-sacrifice-deductions>
                <employee-pension-salary-sacrifice type="decimal">0.0</employee-pension-salary-sacrifice>
                <ni-letter>A</ni-letter>
                <deduct-student-loan type="boolean">false</deduct-student-loan>
                <deduct-postgrad-loan type="boolean">false</deduct-postgrad-loan>
                <week-1-month-1-basis type="boolean">false</week-1-month-1-basis>
                <deduction-free-pay type="decimal">0.0</deduction-free-pay>
                <created-at type="dateTime">2020-04-17T11:31:59Z</created-at>
                <updated-at type="dateTime">2020-04-17T11:31:59Z</updated-at>
            </payslip>
            <payslip>
                <user>https://api.freeagent.com/v2/users/71</user>
                <tax-code>BR</tax-code>
                <dated-on type="date">2020-04-25</dated-on>
                <basic-pay type="decimal">1100.0</basic-pay>
                <tax-deducted type="decimal">220.0</tax-deducted>
                <employee-ni type="decimal">0.0</employee-ni>
                <employer-ni type="decimal">0.0</employer-ni>
                <other-deductions type="decimal">0.0</other-deductions>
                <student-loan-deduction type="decimal">0.0</student-loan-deduction>
                <postgrad-loan-deduction type="decimal">0.0</postgrad-loan-deduction>
                <overtime type="decimal">0.0</overtime>
                <commission type="decimal">0.0</commission>
                <bonus type="decimal">0.0</bonus>
                <allowance type="decimal">0.0</allowance>
                <statutory-sick-pay type="decimal">0.0</statutory-sick-pay>
                <statutory-maternity-pay type="decimal">0.0</statutory-maternity-pay>
                <statutory-paternity-pay type="decimal">0.0</statutory-paternity-pay>
                <statutory-adoption-pay type="decimal">0.0</statutory-adoption-pay>
                <statutory-parental-bereavement-pay type="decimal">0.0</statutory-parental-bereavement-pay>
                <absence-payments type="decimal">0.0</absence-payments>
                <other-payments type="decimal">0.0</other-payments>
                <employee-pension type="decimal">0.0</employee-pension>
                <employer-pension type="decimal">0.0</employer-pension>
                <attachments type="decimal">0.0</attachments>
                <payroll-giving type="decimal">0.0</payroll-giving>
                <ni-calc-type>Director</ni-calc-type>
                <frequency>Monthly</frequency>
                <additional-statutory-paternity-pay type="decimal">0.0</additional-statutory-paternity-pay>
                <deductions-subject-to-nic-but-not-paye type="decimal">0.0</deductions-subject-to-nic-but-not-paye>
                <other-deductions-from-net-pay type="decimal">0.0</other-deductions-from-net-pay>
                <employee-pension-not-under-net-pay type="decimal">0.0</employee-pension-not-under-net-pay>
                <other-salary-sacrifice-deductions type="decimal">0.0</other-salary-sacrifice-deductions>
                <employee-pension-salary-sacrifice type="decimal">0.0</employee-pension-salary-sacrifice>
                <ni-letter>A</ni-letter>
                <deduct-student-loan type="boolean">true</deduct-student-loan>
                <student-loan-deductions-plan>Plan 1</student-loan-deductions-plan>
                <deduct-postgrad-loan type="boolean">false</deduct-postgrad-loan>
                <week-1-month-1-basis type="boolean">false</week-1-month-1-basis>
                <deduction-free-pay type="decimal">0.0</deduction-free-pay>
                <hours-worked type="decimal">120.0</hours-worked>
                <created-at type="dateTime">2020-04-17T11:31:59Z</created-at>
                <updated-at type="dateTime">2020-04-17T11:31:59Z</updated-at>
            </payslip>
        </payslips>
    </period>
</freeagent>

Show as JSON

Mark a payment as paid

PUT https://api.freeagent.com/v2/payroll/:year/payments/:payment_date/mark_as_paid

Response

Status: 200 OK

{
    "periods": [
        {
            "url": "https://api.freeagent.com/v2/payroll/2021/0",
            "period": 0,
            "frequency": "Monthly",
            "dated_on": "2020-04-25",
            "status": "filed",
            "employment_allowance_claimed": true,
            "employment_allowance_amount": "0.0",
            "construction_industry_scheme_deduction": "0.0",
            "created_at": "2020-04-17T11:31:58.000Z",
            "updated_at": "2020-04-17T12:42:54.000Z"
        }
    ],
    "payments": [
        {
            "due_on": "2020-05-22",
            "amount_due": "738.19",
            "status": "paid"
        }
    ]
}

Show as XML

<?xml version="1.0" encoding="UTF-8"?>
<freeagent>
    <periods type="array">
        <period>
            <url>https://api.freeagent.com/v2/payroll/2021/0</url>
            <period type="integer">0</period>
            <frequency>Monthly</frequency>
            <dated-on type="date">2017-02-25</dated-on>
            <status>filed</status>
            <employment-allowance-claimed type="boolean">true</employment-allowance-claimed>
            <employment-allowance-amount type="decimal">0.0</employment-allowance-amount>
            <constriction-industry-scheme-deduction type="decimal">0.0</constriction-industry-scheme-deduction>
            <created-at type="dateTime">2017-02-17T11:31:58Z</created-at>
            <updated-at type="dateTime">2017-02-17T12:42:54Z</updated-at>
        </period>
    </periods>
    <payments type="array">
        <payment>
            <due-on type="date">2017-03-22</due-on>
            <amount-due type="decimal">1454.95</amount-due>
            <status>paid</status>
        </payment>
    </payments>
</freeagent>

Show as JSON

Mark a payment as unpaid

GET https://api.freeagent.com/v2/payroll/:year/payments/:payment_date/mark_as_unpaid

Response

Status: 200 OK

{
    "periods": [
        {
            "url": "https://api.freeagent.com/v2/payroll/2021/0",
            "period": 0,
            "frequency": "Monthly",
            "dated_on": "2020-04-25",
            "status": "filed",
            "employment_allowance_claimed": true,
            "employment_allowance_amount": "0.0",
            "construction_industry_scheme_deduction": "0.0",
            "created_at": "2020-04-17T11:31:58.000Z",
            "updated_at": "2020-04-17T12:42:54.000Z"
        }
    ],
    "payments": [
        {
            "due_on": "2020-05-22",
            "amount_due": "738.19",
            "status": "unpaid"
        }
    ]
}

Show as XML

<?xml version="1.0" encoding="UTF-8"?>
<freeagent>
    <periods type="array">
        <period>
            <url>https://api.freeagent.com/v2/payroll/2021/0</url>
            <period type="integer">0</period>
            <frequency>Monthly</frequency>
            <dated-on type="date">2017-02-25</dated-on>
            <status>filed</status>
            <employment-allowance-claimed type="boolean">true</employment-allowance-claimed>
            <employment-allowance-amount type="decimal">0.0</employment-allowance-amount>
            <constriction-industry-scheme-deduction type="decimal">0.0</constriction-industry-scheme-deduction>
            <created-at type="dateTime">2017-02-17T11:31:58Z</created-at>
            <updated-at type="dateTime">2017-02-17T12:42:54Z</updated-at>
        </period>
    </periods>
    <payments type="array">
        <payment>
            <due-on type="date">2017-03-22</due-on>
            <amount-due type="decimal">1454.95</amount-due>
            <status>unpaid</status>
        </payment>
    </payments>
</freeagent>

Show as JSON